A PDF quote, ready for approval.
Itemized by title and quantity, with shipping, ready to attach to your requisition or board approval. Mix dozens of titles and formats on one quote and one invoice.
Request a PDF quote
For purchasing offices, AP and grant managers
Paying as an organization, without the paperwork chase.
Purchase orders from approved businesses, schools and government agencies. Net 30 from the invoice date for approved accounts. Tax-exempt orders once your certificate is on file. A PDF quote for your approver, and our W-9 when you need it.
Purchase orders
How to order with a purchase order.
We accept purchase orders from approved businesses, schools and government agencies. Four steps, and the first one only happens once.
-
Ask for PO approval
Call 866-522-6657 or email sales@bookpal.com. Tax exempt? Tell us now and we'll set your account up for exemption too.
-
Send us your PO
Email it to sales@bookpal.com or fax it to 866-522-1957. Our Sales Experience team places the order for you.
-
Or order online
Place the order yourself and submit the PO with a reference to your completed order. Checkout gives you the options for submitting it.
-
Pay on Net 30
Approved accounts pay within 30 days of the invoice date, with no added fees.
What to put on your PO
- Your PO number
- Bill-to and ship-to addresses
- Titles and quantities, matching your quote
- Your quote reference (BP-…), if you have one
- Vendor: BookPal, 3002 Dow Ave, Ste 112, Tustin, CA 92780
Net 30
Net 30 from the invoice date for approved accounts.
- Terms
- Net 30 from the invoice date for approved accounts paying by purchase order.
- Fees
- None when the invoice is paid within 30 days of the invoice date.
- Late payment
- We reserve the right to charge 1.5% per month if payment isn't received within 30 days of the invoice date.
- Cancelling
- Possible only before the order is processed. Contact us as soon as you can and we'll tell you.
Tax-exempt orders
How sales tax exemption works.
Send your certificate once. Our accounts team reviews it, and after it's approved we keep it on file and apply the exemption to your future qualifying orders.
Check the ship-to state
Exemption matters only where BookPal collects sales tax. Find your ship-to state in the list below.
Send the certificate
A valid, state-issued sales tax exemption or resale certificate for that state. Upload it here, ideally before you order.
We review it
Our accounts team checks every certificate before the exemption is applied to your account. Until then, sales tax is charged at the time of your order.
It stays on file
Once approved, the exemption applies automatically to future qualifying orders under your account.
Where BookPal collects sales tax
On orders shipping within or to these 35 states and Washington, DC.
- AZArizona
- ARArkansas
- CACalifornia
- COColorado
- FLFlorida
- GAGeorgia
- ILIllinois
- INIndiana
- IAIowa
- KSKansas
- KYKentucky
- MDMaryland
- MAMassachusetts
- MIMichigan
- MNMinnesota
- NENebraska
- NVNevada
- NJNew Jersey
- NYNew York
- NCNorth Carolina
- NDNorth Dakota
- OHOhio
- OKOklahoma
- PAPennsylvania
- RIRhode Island
- SDSouth Dakota
- TNTennessee
- TXTexas
- UTUtah
- VTVermont
- VAVirginia
- WAWashington
- DCWashington, DC
- WVWest Virginia
- WIWisconsin
- WYWyoming
Before you send it
- State-issuedA sales tax exemption or resale certificate issued by the ship-to state.
- BookPal as the vendorIf your form lists a vendor: BookPal, 3002 Dow Ave, Ste 112, Tustin, CA 92780.
- Signed and datedIf your state requires it.
Can't be used
A federal W-9 or an IRS determination (declaration) letter. Neither exempts an order from state sales tax.
Not sure your organization qualifies in your state, or which form to send? Ask a specialist before you order.
Shipping outside the US? Orders on BookPal.com never include GST, VAT, customs duties or tariffs; where they apply, they're paid to the carrier on delivery.
Upload a certificate
Send us your tax-exempt certificate.
Upload it once, ideally before you order. Our accounts team reviews it before the exemption is applied, then keeps it on file for your future qualifying orders.
- One file per upload. A multistate certificate? Tick every state it covers
- PDF, JPG or PNG, up to 10 MB
- Already ordered? Add your order number or quote reference and we'll match it
Rather email it? Send it to sales@bookpal.com with your organization's name in the subject.
Certificate received.
Your reference: . Our accounts team will review it before the exemption is applied, and email you when it's on your account.
Email your certificate to us.
We've written the email for you. Attach your certificate file before you send it: an email link can't carry attachments, so the file isn't included automatically.
Open the emailNo email app? Send the file to sales@bookpal.com with the subject .
Ways to pay
Pay the way your organization pays.
Purchase order, card, check or bank transfer: whatever your accounts payable team uses. Ask us for remittance details: email sales@bookpal.com.
-
Purchase order
From approved businesses, schools and government agencies. Net 30 from the invoice date for approved accounts.
How POs work -
Credit card
All major credit cards.
-
Government purchase card
Accepted for government agency orders.
-
ACH or wire
Bank transfer, from the US or abroad.
-
Check
Pay your invoice by check.
-
PayPal
Accepted. No fee on orders placed at bookpal.com. On some invoices paid by card, a small processing fee may apply; you always see it before you pay.
Ordering from outside the US? International orders are paid up front by ACH or wire (bank transfer). International orders
Quotes and grants
Everything your approver asks for.
Funded by a grant or Title I?
You'll get a written, all-in quote to attach to the grant application, and we'll schedule delivery for when the funds land. Need invoices formatted for Title I or grant reporting, with itemized titles, per-student cost and the funding source? Just ask; our specialists will prepare them on request. Your specialist will reply personally within one business day.
Ask a specialist about a grant order
Vendor documents
Setting us up as a vendor? Start here.
Our W-9 to download, your vendor forms filled in for you, and the registration numbers your procurement team asks for.
-
Vendor setup forms
We'll fill yours in.
District vendor registration, supplier-portal paperwork, any form your purchasing office needs from us. Send it over and we'll fill it in and send it back. A specialist replies within one business day.
Email us your form Setting up a first order? Request a quote instead -
For procurement
Our registration numbers.
- UEI
MHL1AJ8JKLH4- CAGE
49Y71- SAM
- Registration active
- Vendor address
- BookPal, 3002 Dow Ave, Ste 112, Tustin, CA 92780
Need anything else for your vendor file? Ask a specialist.
Paying and paperwork questions
Questions from purchasing offices.
Something else? Call 866-522-6657 (Monday to Friday, 8:30 am – 5 pm PT) or email sales@bookpal.com.
Do you accept purchase orders?
Yes, from approved businesses, schools and government agencies. To get approved, call 866-522-6657 or email sales@bookpal.com. Then email your PO to sales@bookpal.com or fax it to 866-522-1957 and we'll place the order, or order online and submit the PO with a reference to your completed order.
What are your payment terms?
Net 30 from the invoice date for approved accounts paying by purchase order. There are no added fees when the invoice is paid within 30 days of the invoice date; after that we reserve the right to charge a late fee of 1.5% per month.
How do I order tax-exempt?
Send us a valid state-issued sales tax exemption or resale certificate for your ship-to state, ideally before you order. You can upload it on this page or email it to sales@bookpal.com. Our accounts team reviews it before the exemption is applied; until then, sales tax is charged at the time of your order.
Which states does BookPal collect sales tax in?
Arizona, Arkansas, California, Colorado, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Nebraska, Nevada, New Jersey, New York, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, Washington, DC, West Virginia, Wisconsin and Wyoming. Exemption certificates matter only for orders shipping to these states.
Can I use our W-9 or IRS determination letter instead?
No. A federal W-9 or an IRS determination (declaration) letter can't be used for state sales tax exemption. We need the certificate issued by the ship-to state, signed and dated if your state requires it, with BookPal listed as the vendor if your form has a vendor line: BookPal, 3002 Dow Ave, Ste 112, Tustin, CA 92780.
Do I need to send my certificate with every order?
No. Once your certificate is reviewed and approved, we keep it on file and apply the exemption automatically to future qualifying orders placed under your account.
How do I get BookPal's W-9 and vendor forms?
Download our W-9 (PDF) from this page. For vendor setup forms, email them to sales@bookpal.com and we'll fill them in for you. BookPal's SAM registration is active, our UEI is MHL1AJ8JKLH4 and our CAGE code is 49Y71. A specialist replies within one business day.
Can we get a formal quote for approval or a grant?
Yes. You'll get a PDF quote itemized by title and quantity, with shipping, ready to attach to a requisition, a board approval or a grant application. Need an invoice formatted for a grant or Title I report? Just ask and our specialists will prepare it on request.
How can we pay?
By purchase order (Net 30 from the invoice date for approved accounts), major credit cards, government purchase cards, PayPal, check, or ACH or wire (bank transfer). International orders are paid up front by ACH or wire, or by PayPal. Orders placed at bookpal.com never carry a fee; on some invoices paid by card, a small processing fee may apply, and you always see it before you pay.
Can we pay by check?
Yes. Pay your invoice by check, and ask us for remittance details at sales@bookpal.com. Net 30 from the invoice date is for approved accounts. To get approved, call 866-522-6657 or email sales@bookpal.com and a specialist will walk you through it.
Who do I contact, and how quickly will I hear back?
Call 866-522-6657, Monday to Friday, 8:30 am – 5 pm PT, or email sales@bookpal.com. A specialist replies within one business day.
Can I cancel an order paid by purchase order?
Only if the order hasn't been processed yet. If you might need to cancel, contact us as soon as possible and we'll tell you whether it's still possible.
Do international orders include GST, VAT or duties?
No. Orders placed on BookPal.com never include GST, VAT, customs duties or tariffs. Where they apply in your country, they're paid directly to the carrier on delivery.
Who to contact
One team for orders, POs and paperwork.
Our Sales Experience team answers Monday to Friday, 8:30 am – 5 pm PT, and a specialist replies within one business day.
- Call866-522-6657
- Emailsales@bookpal.com
- Fax a PO866-522-1957
- HoursMon–Fri 8:30 am – 5 pm PT